Code of Conduct

ACCESS is committed to providing a welcoming, inclusive, and harassment-free environment in all interactions regardless of race, age, ethnicity, national origin, language, gender, gender identity, sexual orientation, disability, physical appearance, political views, military service, health status or religion. We welcome the opportunity to bring ACCESS to all people regardless of their identity or background.

This commitment extends to all ACCESS-sponsored events and services (in-person training, webinars, committee meetings, networking functions, online forums, chat rooms and social media) and any interaction including staff-to-participant, participant-to-participant, and participant-to-staff. Participants are all individuals who are not ACCESS staff who attend and participate including but not limited to administrators, faculty, students, researchers and research computing professionals.

As a program that aims to share ideas and freedom of thought and expression, it is essential that the interaction between participants, users of ACCESS services and ACCESS staff take place in an environment that recognizes the inherent worth of every person by being respectful of all. All ACCESS participants strive to be empathetic, respectful, welcoming, friendly, and patient. We strive to be collaborative and use language that reflects our values.

The ACCESS program does not tolerate harassment in any form. Harassment is any form of behavior intended to exclude, intimidate or cause discomfort. Harassment includes, but is not limited to, the use of abusive or degrading language, intimidation, stalking, harassing photography or recording, inappropriate physical contact, and unwelcome sexual attention.

Examples of Unacceptable Behavior

All ACCESS participants are committed to making participation in this community a harassment-free experience.

We will not accept harassment or other exclusionary behaviors or actions that are illegal, such as:

  • The use of sexualized language or imagery
  • Excessive profanity (please avoid curse words; people differ greatly in their sensitivity to swearing)
  • Posting sexually explicit or violent material
  • Violent or intimidating threats or language directed against another person or group
  • Inappropriate physical contact and/or unwelcome sexual attention or sexual comments
  • Sexist, racist, or otherwise discriminatory jokes and language
  • Trolling or insulting and derogatory comments
  • Written or verbal comments which have the effect of excluding people on the basis of membership in a specific group, including level of experience, gender, gender identity and expression, sexual orientation, disability, neurotype, personal appearance, body size, race, ethnicity, age, religion, or nationality
  • Public or private harassment
  • Continuing to initiate interaction (such as photography, recording, messaging, or conversation) with someone after being asked to stop
  • Sustained disruption of talks, events, or communications, such as heckling of a speaker
  • Publishing (or threatening to post) other people’s personally identifying information (“doxing”), such as physical or electronic addresses, without explicit permission
  • Other unethical or unprofessional conduct
  • Advocating for, or encouraging, any of the above behaviors

All ACCESS users, participants, and staff are governed by local laws and their organization’s code of conduct and policies.

How to Submit a Report

If you feel your safety is in jeopardy or the situation is an emergency, contact local law enforcement before making a report to ACCESS. (In the U.S., dial 911.)

Anyone who experiences, observes or has knowledge of threatening behavior is expected to immediately report the incident to a member of the event organizing committee, ACCESS staff, or one of the ACCESS Ombudspersons at, or by using the anonymous online form. ACCESS reserves the right to take appropriate action.

What Happens Next

All complaints will be reviewed and investigated and will result in a response that is deemed necessary and appropriate to the circumstances. All reports will be kept confidential, with the exception of cases where the Executive Council determines the report should be shared with law enforcement. In those cases, the report will be shared with the proper legal authorities.

In some cases the ACCESS Leadership may determine that a public statement will need to be made. If that’s the case, the identities of all involved parties and reporters will remain confidential unless those individuals instruct us otherwise.

For possibly unintentional breaches of the code of conduct, you may want to respond to the person and point out this code of conduct (either in public or in private, whatever is most appropriate). If you would prefer not to do that, please report the issue (see How to Submit a Report) or contact an ACCESS Executive Council member for assistance.

Take care of each other. Alert the ACCESS Executive Council if you notice a dangerous situation, someone in distress, or violations of this code of conduct, even if they seem inconsequential.

This Code of Conduct was reviewed and approved by the ACCESS Executive Council.